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leading_meetings [2018/05/22 18:23]
127.0.0.1 external edit
leading_meetings [2019/03/23 11:33] (current)
admin
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 ====== Leading Meetings Effectively ====== ====== Leading Meetings Effectively ======
- Scott Powell, Asia Regional Director\\  + 
-===== __Objectives__: =====+Scott Powell, Asia Regional Director 
 + 
 +===== Objectives: =====
  
   - To understand the key skills required to lead meetings effectively   - To understand the key skills required to lead meetings effectively
   - To develop awareness of the preparation required, the moderating skills, and the follow up needed for effectiveness in leading group meetings.   - To develop awareness of the preparation required, the moderating skills, and the follow up needed for effectiveness in leading group meetings.
-===== __Outcomes__: ===== + 
- ​Following this session, each participant will be able to:\\ +===== Outcomes: ===== 
 + 
 +Following this session, each participant will be able to:
  
   - List key skills that are involved in effectively leading group meetings   - List key skills that are involved in effectively leading group meetings
   - Demonstrate understanding of the preparation,​ moderating skills, and follow up steps for effectively leading group meetings.   - Demonstrate understanding of the preparation,​ moderating skills, and follow up steps for effectively leading group meetings.
-===== __Introduction__ ​===== + 
- ​Leading a group of people toward agreed upon goals is a function of leadership, and so leading meetings effectively is a skill needed by a good leader. Leading meetings effectively involves understanding the purpose of the meeting, preparing well in advance, guiding the meeting process to ensure the outcome is achieved, and following up on matters that the group has decided or action that the group has taken.\\ ​ *Groups: Key skills/​elements in (1) preparing, (2) leading, (3) following up a meeting effectively.\\  +===== Introduction ​===== 
-===== __Different ​kinds of meetings__: =====+ 
 +Leading a group of people toward agreed upon goals is a function of leadership, and so leading meetings effectively is a skill needed by a good leader. Leading meetings effectively involves understanding the purpose of the meeting, preparing well in advance, guiding the meeting process to ensure the outcome is achieved, and following up on matters that the group has decided or action that the group has taken. \\ *Groups: Key skills/​elements in (1) preparing, (2) leading, (3) following up a meeting effectively. 
 + 
 +===== Different ​kinds of meetings: =====
  
   - Reporting/​Informational – press conference   - Reporting/​Informational – press conference
   - Decision-making – membership business session, Area Council   - Decision-making – membership business session, Area Council
   - Celebration – festive recognition of accomplishment   - Celebration – festive recognition of accomplishment
-We are dealing here with the informational/​decision-making meeting like the AC meeting.\\  + 
-===== __Preparing ​for the Meeting__: ===== +We are dealing here with the informational/​decision-making meeting like the AC meeting. 
- *At least 50% of the effectiveness of the meeting is won or lost in __preparation__ for the meeting.\\ + 
 +===== Preparing ​for the Meeting: ===== 
 + 
 +*At least 50% of the effectiveness of the meeting is won or lost in __preparation__ ​ for the meeting.
  
   - Scheduling – plan early to ensure full participation,​ adequate preparation   - Scheduling – plan early to ensure full participation,​ adequate preparation
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   - Distribute the agenda at least one week in advance (or as agreed).   - Distribute the agenda at least one week in advance (or as agreed).
   - Pray for God’s wisdom and direction through the meeting.   - Pray for God’s wisdom and direction through the meeting.
-===== __Leading ​the Meeting:__ =====+ 
 +===== Leading ​the Meeting: =====
  
   - SPACER Meeting Format:   - SPACER Meeting Format:
-    ​- Spiritual connection – dependency, invite the Holy Spirit to direct thoughts, discussions,​ decisions. +      ​- Spiritual connection – dependency, invite the Holy Spirit to direct thoughts, discussions,​ decisions. 
-    - Purpose – set the direction (discussion,​ dialogue about what major themes, decisions needed) +      - Purpose – set the direction (discussion,​ dialogue about what major themes, decisions needed) 
-    - Agenda – +      - Agenda – 
-    - Code of Conduct – encourage friendly debate and challenging of assumptions +      - Code of Conduct – encourage friendly debate and challenging of assumptions 
-    - Expectations – +      - Expectations – 
-    - Roles +      - Roles 
-      - Scribe (keeps notes of the meeting, a secretary) +        - Scribe (keeps notes of the meeting, a secretary) 
-      - Swamp master (keeps the discussion on topic) +        - Swamp master (keeps the discussion on topic) 
-      - Valet (keep note of important topics to be parked and discussed later; note action items) +        - Valet (keep note of important topics to be parked and discussed later; note action items) 
-      - Monkey trapper (note and challenge an assumption or rationale which is keeping us from creative or daring thinking) +        - Monkey trapper (note and challenge an assumption or rationale which is keeping us from creative or daring thinking) 
-      - Air Traffic Controller (keeps the meeting moving on time)+        - Air Traffic Controller (keeps the meeting moving on time)
   - Decision-making   - Decision-making
-    ​- As the chairperson,​ try to keep your role as facilitator of discussion clear from your role of influence. If you have an opinion or position to state, make clear that you are representing your position in the discussion, not stating the “law.” +      ​- As the chairperson,​ try to keep your role as facilitator of discussion clear from your role of influence. If you have an opinion or position to state, make clear that you are representing your position in the discussion, not stating the “law.” 
-    - Aim for consensus, but don’t be bound by a dissenting voice. +      - Aim for consensus, but don’t be bound by a dissenting voice. 
-    - Clearly assign responsibility for each action point (and note these for review).+      - Clearly assign responsibility for each action point (and note these for review).
   - Pacing the meeting   - Pacing the meeting
-    ​- Balance the need for adequate discussion of decision matters, and the need for efficiency in making sure you reach a decision in the time you have. +      ​- Balance the need for adequate discussion of decision matters, and the need for efficiency in making sure you reach a decision in the time you have. 
-    - If an agenda issue is taking longer than planned, ensure the group agrees to postpone discussion of other issues in order to deal with the present issue at greater length.+      - If an agenda issue is taking longer than planned, ensure the group agrees to postpone discussion of other issues in order to deal with the present issue at greater length.
   - Closing the meeting   - Closing the meeting
-    ​- End the meeting with a note of achievement by reviewing the key actions. +      ​- End the meeting with a note of achievement by reviewing the key actions. 
-    - Review the action points to be taken and who is responsible. +      - Review the action points to be taken and who is responsible. 
-\\  + 
-===== __Follow ​Up After The Meeting__: =====+===== Follow ​Up After The Meeting: =====
  
   - Communicate decisions and actions – who needs to know of this action? Who else should be included in the “loop” for this matter? (Keep the right people informed, but do not communicate to people unnecessarily).   - Communicate decisions and actions – who needs to know of this action? Who else should be included in the “loop” for this matter? (Keep the right people informed, but do not communicate to people unnecessarily).
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   - List the agenda matters deferred for the next leadership meeting.   - List the agenda matters deferred for the next leadership meeting.
   - Review and distribute the minutes in a reasonable time frame.   - Review and distribute the minutes in a reasonable time frame.
 +
leading_meetings.txt · Last modified: 2019/03/23 11:33 by admin

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